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Rules
for Shows in the
World Series of Philately
Revision
approved November 17, 2008
Also available in pdf format.
A. Certification
To become a certified World Series of Philately (WSP) show, a major
National exhibition must fulfill the following requirements:
1. Application
for Trial National (WSP) Exhibition Status
An organizing committee seeking certification of its exhibition
as a WSP national philatelic exhibition must apply to APS
National Headquarters, Director of Shows and Exhibitions, and the
Chairman of the Committee for the Accreditation of National
Exhibitions and Judges (CANEJ). The application must include:
- Name of the exhibition
- Date and location
of the event
- Name and address of the general chairman
- Copies
of the most recent exhibition prospectus, program, and list
of award winners.
These two application recipients will jointly
decide if trial status is to be granted. Factors considered include location,
date(s), show history, facility and demonstrated capability and
performance. Only one show from the same city and immediate
surrounding suburbs will be certified as a WSP event, excluding
STAMPSHOW and APS AmeriStamp Expo which may be held in a WSP city
without prejudice to either show.
If approved, the show must comply with all
general requirements of a World Series of Philately exhibition
for four (4) years to qualify for certification. During
these years, the show is a Trial Exhibition and its Grand Award
winners are not eligible to compete in the WSP or in the one
frame Champion of Champion competition.
2. Application
for Certification as National (WSP) Exhibition
After successful completion of the fourth
year's event, the show=s organizing committee may apply through
the Chairman of CANEJ to the APS Board of Directors for certification
as a WSP show. The Board will consider the application and the
recommendation of the Chairman of CANEJ and may approve that
application if there is a vacancy in the Board-authorized limit
of thirty-five WSP events.
3. Waiting
List
When there is no vacancy in the thirty-five show limit, shows that
have successfully met the requirements for certification and
have the approval of the APS Board will be placed on a waiting
list in order of the date of application for certification. Shows
on the waiting list will be given WSP certification as slots
become available, provided: Shows in waiting must continue to
meet all general requirements of WSP exhibitions.
B. General Requirements of Exhibitions
1. Annual
Exhibition
The exhibition must be an established and recognized major show
that takes place annually.
If a show is held more than once during an exhibiting
year, only one of the shows shall be eligible to send its Grand Award
winner to the WSP for that year.
EXCEPTION:
A WSP show may request a one-year bye from the APS Board. The
request must present in detail the circumstances, conditions
and supporting reasoning, and shall be submitted to the CANEJ
Chairman for first consideration and action recommendation to
the APS Board.
2. Exhibition
Dates
WSP shows are encouraged to schedule on
weekends not already taken by other WSP shows. WSP shows should
provide their future show dates to the APS Director of Shows as soon
as known. These dates will be added to the APS web site and shall
be considered "protected" assuming they do not conflict with an earlier
reservation of the same dates. If another WSP show wishes to schedule
on a "protected" date it may do so without further approvals
if
-
Its
venue is more than 800 miles from the venue of the show that
had the dates "protected" and
- Only one other WSP show
has those dates
In all other cases special application
must be made to CANEJ. Such
application will generally be approved by the APS Board only
in extenuating circumstances.
3. Exhibition
Management
WSP events are expected to maintain a general
level of excellence in all aspects of show management. General guidelines
for achieving this include:
a. A diverse bourse from around North
America (and abroad, if desired) offering a wide range of material
for sale that will appeal to collectors at all levels and make
the show a desireable place to visit. It is recommended
that APS dealer-members in good standing be given preference
for WSP show booth space.
b. An appropriate
venue, with adequate bourse and exhibit space, meeting rooms,
parking, security, HVAC, lighting, convenient refreshment,
dining and lodging services appropriate to a convention.
c. Publicity
for the event that is timely, informative and widely distributed.
d. A show awards event of a type and
standard that gives proper recognition to those being honored,
especially exhibitors and show committee/workers. All WSP
shows must have an awards dinner, breakfast or other appropriate
reception. A printed awards list (palmares) is required.
e. Medal
level awards (in addition to ribbons and certificates) of a
quality and style appropriate to a National level exhibition.
f. Seminars,
programs and society meetings for show attendees that has depth,
breadth, quality and diversity.
g. Participation
by the APS, one or more national societies, and/or local stamps
clubs (e.g. a society table with literature, meetings and seminars,
social events and/or exhibits and special awards).
h. A suitable show
program (more than a bare-bones list of exhibits and dealers).
4. Duration
All WPS shows must declare whether thy want to be two-day or
three-day shows.
Three-day WSP Show requirements (all maximums refer to competitive
exhibits)
- Minimum 5 APS judges (Up
to 65 exhibits B maximum of 12 one-frame exhibits and 350 competitive
frames.)
-
Minimum 7 APS judges (66
to 90 exhibits B maximum of 15 one-frame exhibits and 500 competitive
frames.)
-
Minimum 9 APS judges (91+
exhibits B maximum of 20 one-frame exhibits and 650 competitive
frames.) The Champion of Champions exhibits at APS StampShow
and the one-frame C of C exhibits at APS AmeriStamp Expo do not
count toward these maximums.
-
Minimum 125 competitive frames.
-
Minimum $350 honorarium for
judges plus two awards event tickets and at least one working breakfast
or lunch.
-
Grand Award winner is eligible
to participate in the Champion of Champions competition at APS
StampShow; Grand one-frame exhibit award winner is eligible for
one-frame Champion of Champions at AmeriStamp Expo in next calendar
year.
-
Meet all requirements in
the current section B3.
Two-day WSP Show requirements
-
Minimum 3 APS judges. No
fewer than 100 or more than 125 competitive frames and maximum
of 10 one-frame exhibits.
-
Minimum $300 honorarium for judges
plus two awards event tickets.
-
Grand Award winner is eligible
to participate in the Champion of Champions competition at APS
StampShow; Grand one-frame exhibit award winner is eligible for
one-frame Champion of Champions at AmeriStamp Expo in next calendar
year.
-
Meet all requirements in
the current section B3.
Shows may change duration provided all requirements are met and
application is made to CANEJ at least six months prior.
Note: The Plymouth Show is grandfathered as a 3-day show (even
though it is only 2 days) and must meet all 3-day criteria. If
it wishes to become a new 2-day show it must declare as such and
meet all rules for a 2-day show, including the 125 frame and 10
one-frame maximums.
Note: 4-day shows are treated as 3-day shows for the above purposes.
5. Exhibit Classes
Five classes of exhibits may be offered at WSP shows:
-
General Class
-
One Frame Class
-
Postcard Class
-
Philatelic Literature Class
-
Non-Competitive/Court of
Honor Class
Within General Class are the following Divisions:
a. Postal Division: Includes
exhibits of the following types: Traditional, Postal History, Aerophilately,
Astrophilately, Postal Stationery and Special Studies.
b. Revenue Division: Includes
exhibits of the following type of material: Traditional Revenue,
Revenue History and Special Studies.
c.Thematic
Division
d.Display Division: Includes
Display Exhibits and Social Philately Exhibits.
e.Illustrated
Mail Division: Includes exhibits of Advertising
Covers, Patriotic Covers, Corner Cards, Cacheted or Commemorative
Covers, First Day Covers and Maximaphily (Maximum Cards).
f. Cinderella
Division: Includes exhibits of Charity
Stamps (e.g. Christmas seals, charity seals, wildlife conservation
stamps), Promotion Stamps, Poster Stamps, and other types of
Cinderella material not included in any other Division.
General Class exhibits will make up the bulk
of a WSP show.
Within
General Class, Postal Division must be offered at WSP shows as
a minimum requirement.Additionally,
the one-frame class must be offered at all WSP exhibitions.
WSP shows are encouraged to either offer all other divisions as
they provide diversity and range, encourage participation and inspire
interest and viewing, or choose to limit their show to one or two
Divisions in addition to Postal Division. To assure broad national
appeal, shows must strive for diversity in subjects shown.
Provided these minimum requirements are maintained, show committees
may accept or reject exhibits based on the number of available
frames, the requests of convening specialist societies, the wish
to balance the show, or other specific needs the show wishes to
fulfill.
WSP shows are encouraged to accept exhibits in Youth Class. Philatelic
Literature Class is only offered at selected shows and requires
use of a separate, specialized jury.
6. Exclusion
of Exhibits Based on Division
Any show that wishes to exclude exhibits based on Division must
request permission in advance from the Chairman of CANEJ, except:
National Topical Stamp Show, restricted to thematic exhibits.
Americover, restricted to First Day Covers and Illustrated Mail.
APS AmeriStamp Expo, a non-WSP nationally accredited show, primarily
features one-frame exhibits, a limited number of divisions, experimental
classes as approved by CANEJ, and the one-frame Champion of Champions
competition.
7. Creative
or Innovative Exhibits
Any show wishing to exercise more flexibility or innovation, such
as invitational exhibits, experimental classes, or other original
types of exhibits, must seek permission from CANEJ.
8. Exhibit Size and Number
Exhibitors are limited to a maximum of two competitive multi-frame
exhibits of not more than ten 16-page frames (160 82 x 11 pages)
each, and two one-frame exhibits, for a maximum total of twenty-two
frames. Oversized pages may be exhibited but the maximum space
allocation is ten frames per exhibit.
Shows may restrict exhibits to a fewer number per exhibitor than
the maximum in the previous paragraph.
Exhibits that require special frames or configurations of frames
may be entered at the discretion of the show committee.
9. Medal Awards
Five levels of award (Gold, Vermeil,
Silver, Silver Bronze, and Bronze) shall be available to all competitive
exhibits that are judged according to national level WSP standards.
Noncompetitive exhibits may be given a token of appreciation
at the sole discretion of the exhibition committee.
10. Court of Honor
Court of Honor exhibits shall be awarded an honorary Gold show
medal or other equivalent.
An exhibit transferred out of competition after having won a
Grand Award at a WSP show within the same Champion of Champion
qualifying year is considered to be a Court of Honor exhibit
and shall receive a Gold show medal or equivalent.
11. Grand Award
A Grand Award shall be awarded at each WSP show, selected from
all multi-frame competitive exhibits entered in General Class,
as determined by the jury. A Reserve Grand, determined
in the same manner, shall be awarded to the second best exhibit
in the show; or, if desired by the show committee, multiple
Reserve Grands may be awarded by the jury. Special prizes
shall be determined by the jury in accordance with established
criteria.
All WSP shows must offer a one-frame Grand Award (or Best in
Show). This award need not be an expensive item but, for
shows whose budgets do not allow for a more substantial award,
may just be a token of appreciation for a job well done.
For qualification into the APS AmeriStamp Expo Champion of Champions
competition a minimum of 6 one-frame exhibits must be in competition.
12. Judges Critique
Organizers must provide program time and aa appropriate and properly
prepared space for a judges' critique of the exhibits during
show hours, preferably on Saturday afternoon. The event
must be listed in the show program.
13. APS Judging Seminar
Time and space shall be provided for an APS Judging Seminar(s)
sd arranged for by the CANEJ. Presenters of judging seminars
shall be approved by the CANEJ Chairman. The event(s)
should be listed in the show program.
14. APS Recruiting Booth
All WSP shows must provide, at no charge, an APS recruiting booth
of at least normal dealer booth size, in a location easily
accessible to visitors entering the show.
15. Pre-Approval of Judges
A WSP show must submit (preferably on a CANEJ
form) its proposed panel of judges (with, if desired, a recommendation
of who is to serve as jury chair) to the Chairman of CANEJ at least
six months before the show dates. At least one of the
proposed jurors must be an accredited jury chair, and for three
day shows at least two of the proposed panel must be accredited
jury chairs. While this regulation does not preclude
preliminary contact with prospective jurors, the CANEJ Chairman
must approve the proposed panel before "official" invitations
are issued to any of the jury.
Any changes to or additions to the jury after approval by the
Chairman of CANEJ must also be approved.
The Chairman of the CANEJ reviews the proposed panel to determine:
a. That all jurors are properly qualified.
b. That a balanced panel with varied
expertise has been selected.
c. That the needs of specialty
societies meeting at the show are met.
d. Whether there
is an individual on the proposed panel qualified to serve
as jury chairman. The selection of a jury chairman will
be in accord with the show committee=s expressed wishes
if possible, but the final determination is reserved
to the Chairman of the CANEJ.
16. Exhibition
Report
The WSP show must submit,
within thirty (30) days of the end of the show, the following
items to both the Chairman of CANEJ and the APS Director of Shows
and Exhibitions.
a. Completed WSP report
on the show on an CANEJ-provided form.
b. Copy of the exhibit
prospectus.
c. Copy of the program.
d. Copy of
the palmares.
17. No Restraint of Trade
No World Series of Philately show may enter into any agreement
with dealers that results in a restraint of trade or granting
of a monopoly. While uniform criteria may be required to select
which dealers shall have space, the criteria shall not prevent
a dealer from selling items similar to that of another dealer. No
dealer may be given the exclusive right to buy and sell any given
product, e.g. first day covers, Nepalese stamps, or philatelic
literature.
18. Youth Philately
The APS encourages all WSP shows to establish, publicize, and staff
a booth/table/area devoted to the encouragement of youth and
other beginners, with free literature, inexpensive or free stamps,
and appropriate activities that teach hobby fundamentals.
Exhibitor Requirements
1. Status
Exhibitor must be a person or a private (personal) corporation.
Each exhibit entered in competition must be the property of either
the individual exhibitor or members of an immediate family (spouses,
parent-child, brother-sister).
Each exhibit must be based upon a single collection, not two separate
collections melded for purposes of exhibit. Joint owner exhibits must be entered as such in all cases, not
to exceed the 10-frame maximum as outlined in B-8. This counts
as one exhibit for each of the joint owners.
2. Participation
of Grand Award Winners in WSP
All Grand Award winners at WSP shows are expected
to enter their winning exhibit in the next Champion of Champions
competition held at APS STAMPSHOW (multi-frame) or APS AmeriStamp
Expo (single-frame). Traditionally, for multi-frame exhibits, the
exhibition year runs from July 1 to June 30 but this may vary slightly
at the discretion of the APS Director of Shows and Exhibitions
to accommodate WSP shows and the needs of STAMPSHOW. The exhibition
year for one-frame exhibits is the calendar year.
Exhibits entered in the APS STAMPSHOW Champion of Champions competition
may not exceed ten 16-page frames. The exhibit may be amended
between the winning of the qualifying Grand Award and entry into
the WSP competition.
3. Prior Grand Award Winner
in Current Year
A Grand Award-winning exhibit in a WSP show is not eligible
to enter competitively in another WSP show in the same exhibition
year. It is the responsibility of the exhibitor to
notify the show committee that a previously accepted exhibit
must be withdrawn from competition due to its having won a Grand
Award, but the exhibit may be placed in a Court of Honor.
4. International
Award Winners
An exhibit that has won either a Grand Prix National or International
Award, or three Large Gold awards in FIP-patronage International
exhibitions, or has been exhibited in the FIP Championship Class
is ineligible to compete in any WSP show or in the Champion of
Champions competition. Such exhibits are welcome in a Court of
Honor.
For determination of eligibility to compete in the multi-frame
Champion of Champions competition the determining date is the
date on which the WSP Grand Award was won. Subsequent FIP
patronage show awards will not affect eligibility.
5. Purchased
Exhibits
An exhibit purchased intact may not be exhibited intact in competition
at a WSP show for two years from the date of purchase. This rule
does not apply to exhibits substantially altered by the addition
of new material and text. CANEJ shall determine whether
an exhibit is in or out of competition, should that become an
issue under this rule, and its decision is final.
D. Judging Requirements
1. APS-Accredited Judges
Only APS-accredited judges and APS approved apprentices may serve
at WSP exhibitions. In addition to APS-accredited judges, foreign
nationals may judge at APS WSP shows according to existing
reciprocity agreements, limited to not more than two judging
assignments at WSP shows within a calendar year. The
APS recognizes judges accredited by FIP who are members of
the APS.
2. Jury
Jury requirements are found in section A4. Any variations
from those numbers must be approved in advance by the CANEJ Chairman. A
ratio of at least two accredited judges for every apprentice
judge must be maintained.
3. Apprentice
Judges
Apprentice judges= medal level votes and nominations for special
prizes are solicited for purposes of evaluating their abilities,
but their opinions do not count in the awarding of medal levels
or special awards.
4. Judges Residency
At least 60% of the jury members must live outside the metropolitan
area of the exhibition.
5. Judges Compensation
Compensation for accredited judges shall be:
a. Free entry to the show.
b. Complimentary tickets
to the awards banquet (or other awards ceremony) for the
judge and accompanying spouse or guest
c. Minimum of $350 for expenses
to each judge of a 3-day show. Minimum of $300 for expenses
to each judge of a 2-day show. Two day shows have the
option of paying judges who live within 50 miles and
commute to the show the actual travel costs (car at IRS
rate) rather than the required stipend.
d. Compensation
for apprentices shall not be less than free entry to
the show and a complimentary ticket to the awards event.
If more than 4,800 pages are shown, the minimum remuneration
shall be at least $300 for accredited judges.
e. All WSP
shows are urged to pay judges more than the minimum compensation
if their finances allow.
E. Loss of WSP Certification
1. Automatic
Loss of Certification
Loss of WSP Certification will occur automatically
if any one of the following occur:
a. A show fails to attain the
required page count for either two consecutive years or twice
within a five year period. An exception may be granted if prior
approval is obtained from CANEJ.
b. A show fails to provide
its required reports before the next scheduled staging of the
exhibition.
c. A show fails to submit its jury
list for approval prior to the staging of the exhibition at which
they will serve.
2. Action on WSP Certification
by APS Board
The APS Board of Directors may, in its sole
discretion, withdraw or suspend WSP certification, or place a
show on probation, if any one of the following occur:
a. A show
establishes a pattern of late and/or incomplete required reporting.
b. A show does not maintain the
National status of its exhibition and exhibition-related activities.
c. A show does not maintain the
National status of its exhibition and exhibition-related activities.
d. A show places itself on dates
already announced to the APS for another WSP show within 800 miles
distance or on dates already held by two other WSP shows unless
prior approval has been granted by the APS board after review by
CANEJ.
3. Re-Accreditation
A WSP show that has lots its accreditation
for any reason may apply to CANEJ for re-accreditation within three
(3) years. If the re-accreditation application is approved, the
show will be placed on "trial" status (see section A1 for requirements)
for two (2) years.
F. APS Involvement
The APS, through its staff, CANEJ and other
volunteer expertise, is available to advise and consult with two
day shows that are having difficulties continuing to operate. At
the request of a two-day show the APS/CANEJ will assign a qualified
person to provide advice to the show committee. This person shall
be called the "APS Representative" and may be a staff person or
a volunteer secured by CANEJ. This person will work with
the show committee under the constraints, both financial and otherwise,
established by the APS Executive Director and the CANEJ Chairman.
Nothing herewith is meant to imply direct financial help to shows.
Advice and consultation may cover such topics as advertising and
publicity, exhibit recruitment, local committee training and recruitment. |